For finance & operations
Close the month without rebuilding the arithmetic
You are matching a processor payout to a bank deposit against a gift list, in a spreadsheet, while refunds settle late and fees come off the top. This is the pain Beneora was designed around first.
- Month endOne deposit represents twenty-one gifts, minus fees, minus a refund that settled in the next period.
- Day threeFundraising's total and yours differ by $51.46 and neither system can explain the difference.
- Day fiveYou post a journal entry and keep a private note about why, because the system cannot hold the reason.
Bank side
Deposit
Jul 28 · Operating account
Statement ref
Imported from bank feed
Processor side
Payout PO-2261
21 gifts · gross $4,921.00
Fees
Card and ACH blended
1 exception · $51.46 unexplained
Suggested cause: refund RFD-119 settled in a later payout. Proposal awaits approval — nothing posts until a human accepts it.
What changes
The specific difference, not a benefit list
Each card names the operational change, not an outcome we cannot prove for you.
- What changes
Transaction, fee, payout and deposit are linked objects
The relationships are recorded when the money moves, so reconciliation is a review rather than a reconstruction.
- What changes
Exceptions arrive with a suggested cause
A shortfall is presented with the late refund or dispute that explains it, plus the evidence and a confidence value. You accept or reject.
- What changes
Append-only audit
Posted and reconciled states are server-enforced and never edited in place. Corrections are new records with a reason.
- What changes
Accounting handoff, not accounting replacement
Funds and designations map to your chart of accounts and export as a reconciled summary.
The same week, twice
How a finance & operations week runs before and after
Left is the week as this seat describes it today. Right is the same week once the record carries the terms. Nothing on the right is claimed as available — the status badge above governs that.
Today
- Month endOne deposit represents twenty-one gifts, minus fees, minus a refund that settled in the next period.
- Day threeFundraising's total and yours differ by $51.46 and neither system can explain the difference.
- Day fiveYou post a journal entry and keep a private note about why, because the system cannot hold the reason.
Prepared
- 1Transaction, fee, payout and deposit are linked objectsThe relationships are recorded when the money moves, so reconciliation is a review rather than a reconstruction.
- 2Exceptions arrive with a suggested causeA shortfall is presented with the late refund or dispute that explains it, plus the evidence and a confidence value. You accept or reject.
- 3Append-only auditPosted and reconciled states are server-enforced and never edited in place. Corrections are new records with a reason.
- 4Accounting handoff, not accounting replacementFunds and designations map to your chart of accounts and export as a reconciled summary.
Described state, governed by the status label on this page.
Where you work
The surfaces you would live in
Reconciliation workspace
Deposits, payouts and gifts matched with variance shown.
Exception queue
Differences with proposed causes, evidence and approval.
Funds & restrictions
Restricted balances with allocation history.
Close batches
Locked periods with totals, unresolved exceptions and sign-off.
Not ready yet
What we cannot do for you today
- Live processor and bank-feed connections are specified and not yet built; the workspace runs on illustrative data.
- The QuickBooks connector is designed. Mapping exists as a boundary, not a live sync.
Metrics this seat owns
- Percentage automatically reconciled
- Unresolved exceptions at close
- Finance hours per close
One sentence
Close the month without rebuilding the arithmetic
You are matching a processor payout to a bank deposit against a gift list, in a spreadsheet, while refunds settle late and fees come off the top. This is the pain Beneora was designed around first.
One deposit represents twenty-one gifts, minus fees, minus a refund that settled in the next period.
Other seats
Same lifecycle, different vantage point
Design-partner program
Bring your finance & operations workflow to a partner session
We are working with a small number of US and Canadian nonprofits who feel the reconciliation and donor-data pain most acutely. Partners shape the sequence, see the honest status of every module, and are never charged for a capability that is still a prototype.